It is important to identify potential risks and develop strategies to mitigate them, this includes planning for emergencies and unexpected situations. As an organiser you must contact the Safety Advisory Group (SAG) at a very early stage in the planning for an event, with a minimum of four months' notice for the simplest events and nine months for larger events.
The SAG is purely advisory and is co-ordinated by the council who provide a single point of contact (SPOC) to the members of the SAG at event.notification@cumbria.gov.uk
Step 1
Please use the SAG 1 form (PDF 226KB) to advise the single point of contact (SPOC) of the following:
- what you are planning to do, together with the event layout plan
- about you, your organisation and its competence (or how the competence will be provided)
- the management of health, safety and welfare during the event and provide its Emergency Plan (to protect life and limb)
- how the impact on the environment from the event will be minimised
- confirmation that you have applied for any statutory licences/orders/certificates that may be required.
- (For files or documents larger than 4MB, please zip/compress or send as separate emails).
Please see below for the essential supporting documents you will be required to submit as part of this application:
- Site / Route Plan.
- Events Management Plan
It is possible that concerns or queries may arise through the SAG evaluation of the event, and further supporting information will be required. Therefore, although it is not required as part of the Event Notification Form, it is advised that the following documentation are also produced:
• Medical Plan
• Noise Management Plan
• Fire Risk Assessment
Useful emails for Fire Protection issues, Licensing, Building Regs, Complaints, general Fire Safety Issues:
Kendal.Technical@cumbriafire.gov.uk
Workington.Technical@cumbriafire.gov.uk
Carlisle.Technical@cumbriafire.gov.uk
Barrow.Technical@Cumbriafire.gov.uk
Step 2
When the form has been received, confirmation that it has been received will be sent to you and:
- will advise of any comments received from the SAG members.
- dependent upon the overall risk score recorded on the SAG 1 form, may lead to you being asked to attend a meeting with the SAG members in order to further clarify some issues.
- just before and during the event, site visits may be made by SAG members.