Advice and guidance for event organisers - Trained staff and safety personnel

There are various types of event security teams, with specialisations ranging from emergency medis and door supervisors to CCTV operators and armed response units.

Depending on the type of event you're running, you may need multiple types of trained staff and safety personnel.

Security requirements

Security would be required, as well as a search policy, when an event may promote the use of recreational drugs such as events that showcase music and alcohol events.

It is suggested 1 for the 50 attendees and then 1 per 100 thereafter, a capacity ten of 499 would 5x SIA.

Any event likely to require SIA can find guidance within the SIA guidance widely available online and the GOV.UK website.

All About Event Security: Requirements, Prices and Checklist

Medical requirements

All events should have a minimum of two first aiders, with no dual role.

Depending on the size, nature and location of the event further medical cover may be required. This can range from doctors, paramedics, ambulances or private medical firms. Please see the step by step guide below.

Step 1: medical plan assessment

When determining the level of medical cover required, you must assess:

• the hazards and risks of the event to spectators
• the hazards and risks of the event (on water, external features)
• the size of the audience and audience profile
• time, size of the event footprint and length of the event
• weather conditions
• travel time and distance to nearest A&E facility
• travel time and distance from the local ambulance station

Step 2: medical resources

Once step 1 is complete. Organisers must determine the level of resource, equipment and personnel required. This could include:

• the size, location and number of permanent or temporary mobile medical treatment facilities (including first aid)
• the location and number of paramedic ambulances
• the location and number of doctors, paramedics and first aid personnel
• triage locations
• locations and number of casualty holding and clearing stations

As part of this stage, it is also important to have the following in place:

• having a chain of command and organisation in structure
• a detailed medical plan, detailing your required medical resources and how you will manage emergencies, ensuring clear access, exits and egress routes (clear and unobstructed path to a safe location)

Guidance for event organisers: North East Ambulance Service